ORDER SONS OF ITALY IN AMERICA® – REGION I
BUONA FORTUNA LODGE # 2835
PENSACOLA, FLORIDA LODGE BYLAWS
Updated November 10, 2016
Page/Table Of Contents
iii—CHANGE OF RECORDS
1—-THE CREED OF THE ORDER SONS OF ITALY IN AMERICA®
1—-THE INSTITUTION OF THE LOCAL LODGE
2—-ARTICLE 2–ORGANIC STRUCTURE
2—-ARTICLE 3–JURISDICTION AND COMPOSITION OF THE GRAND LODGE
3—-ARTICLE 5–LAWS OF THE ORDER
3—-ARTICLE 6–THE OFFICIAL EMBLEM, COLOR, MOTTO, LANGUAGE & HOLIDAY
3—-ARTICLE 7–FUNCTION OF THE LOCAL LODGE 43
4—-ARTICLE 8–CLASSIFICATION OF MEMBERSHIP
7—-ARTICLE 10–RIGHTS OF REGULAR MEMBERS
7—-ARTICLE 11–LIMITATIONS ON RIGHTS
7—-ARTICLE 12–EXPULSION FROM A MEETING
7—-ARTICLE 13–SUSPENSION AND REMOVAL
8—-ARTICLE 14–EXPULSION FROM THE ORDER
9—-ARTICLE 15–RIGHT TO ELECTION
11—ARTICLE 16–LIMITATION TO THE TERMS OF OFFICE
11—ARTICLE 17–NOMINATIONS AND ELECTIONS OF LODGE OFFICERS AND STATE DELEGATES
12—ARTICLE 18–STATE DELEGATES
12—ARTICLE 19–VOTING FOR STATE DELEGATES
12—ARTICLE 20–VOTING FOR STATE TRUSTEES
13—ARTICLE–22 RESIGNING FROM OFFICE
13—ARTICLE 23–APPLICATION FOR TRANSFER
13—ARTICLE 24–FORFEITURE OF OFFICE
13—ARTICLE 25–THE FUNCTION AND ROLES OF LODGE OFFICERS
14—LODGE VICE PRESIDENT
14—IMMEDIATE PAST PRESIDENT
15—LODGE RECORDING SECRETARY
15—LODGE FINANCIAL SECRETARY
16—LODGE MASTER/MISTRESSES OF CEREMONIES
17—ARTICLE 27–LODGE COUNCIL
18—ARTICLE 28–INCOME AND EXPENSES
18—ARTICLE 29–PENALTY FOR NOT PAYING DUES
19—ARTICLE 31–ARBITRATION COMMISSION
CHANGE OF RECORDS
Change A January 28, 2012
Article 13 –D. Amended term limits for the Lodge Financial Secretary and Lodge Treasurer
Change B November 10, 2016
1. Updated outdated Lodge’s bylaws to align with the Supreme Lodge’s and the Grand Lodge’s bylaws.
2. Formatted bylaws.
3. Updated cover page.
4. Updated Table of Contents.
THE CREED OF THE ORDER SONS OF ITALY IN AMERICA®
We Believe in the Government of the United States of America as the Government of the people, by the people, and for the people and promise to obey and uphold its Constitution and Laws.
We Believe in the Government by orderly process and reject any doctrine that tends to subvert constituted government and authority.
We Believe in filial affection and respect for the Land of our Forefathers whose heritage is our highest contribution to America’s progress.
We Believe in the brotherhood of man and promise to assist our fellow members, to care for the orphans, to extend our helping hand to the widows and to comfort those in distress.
We Believe in equal rights and duties for all; in equality of opportunity in the enjoyment of the benefits of human association extended to all without discrimination.
We Believe in freedom of thought, conscience and education and stand for individual liberty in the performance of duties and in the exercise of rights under the Constitution and laws of our Country and State.
We Believe in the future progress and expansion of the Order Sons of Italy in America® as the beneficial agent of all Americans of Italian birth or descent for their recognition and welfare, and promise to contribute to the moral, intellectual and material progress of our fellow members, and to support the program of the Order and all its activities for the welfare of our Country, our Order and the Community in which we live.
We, the members of Buona Lodge # 2835, Order Sons of Italy in America®, being of the conviction that we can best serve God, our country, the United States of America, ourselves, and the posterity, by the continuation of the program of our Order, do ordain, establish, and adopt the following revised Bylaws.
THE INSTITUTION OF THE LOCAL LODGE:
Buona Fortuna Lodge # 2835, Order Sons of Italy in America®, instituted, on the 1st day of November 2006, is a fraternal organization that derives its origin and its existence from the Grand Lodge of Florida, Order of Italy in America, which was established on the 8th day of February 1953. The Grand Lodge of Florida, derives its origin and its existence from the Supreme Lodge of the Order Sons of Italy in America®, which was created by the State of New York on the 22nd day of June, 1905.
The purpose of the Order is:
A. To enroll in its membership, all persons of Italian birth or descent and such other persons authorized in the Constitution and Laws of the Grand Lodge and the Supreme Lodge, regardless of religious faith or political affiliation, who believe in the fundamental concept that society is based upon the principles of law and order, and who adhere to a form of government founded upon the belief in God, and based upon the Constitution of the United States of America, and which government rests upon the proposition that all men are created equal and functions through the consent of the governed.
B. To promote civic education, as well as, the moral, intellectual, and material well-being of our membership.
C. To encourage the dissemination of Italian culture in America, thereby, keeping alive the spiritual attachment and tradition of the land of our ancestors.
D. To defend and uphold the prestige of the people of Italian birth or descent in America, as well as, upholding the concept of Americanism.
E. To encourage the active participation of our membership in the political, social and civic life of our communities.
F. To organize and establish benevolent and social welfare institutions for the protection and assistance of our members, their dependents, and in general, the needy, with such material aid as we are able to give.
G. To initiate and organize movements for patriotic and humanitarian purposes, and to join in meritorious movements for such purposes which have been initiated by other organizations or groups.
ARTICLE 2–ORGANIC STRUCTURE
The organic structure of the order is based upon a Lodge system. Hence, the basic unit is called a “Local Lodge” and is composed of members. The members have rights and obligations which each local lodge administers and controls, by virtue of the powers conferred to them by the laws of the Order.
ARTICLE 3–JURISDICTION AND COMPOSITION OF THE GRAND LODGE
A. The Grand Lodge of Florida, organized with its home office in the city of Tampa, is the intermediate unit between the Supreme Lodge and each local lodge in Florida and Georgia.
B. By the authority of the Supreme Lodge, and in conformity with its Constitution and its Bylaws, the Grand Lodge of Florida exercises jurisdiction over all local lodges and members of the Order, within the confines of the State of Florida and the State of Georgia.
C. The Grand Lodge consists of the state officers, Past State Presidents, State Delegates, Presidents of local lodges, and other officers that may be designated and provided for by the Bylaws. The Grand Lodge of Florida, during the interval between State Conventions, functions through its Grand Council.
The governing powers of the Order shall be vested in three (3) separate and distinct branches: The Executive Branch, Judicial Branch and Legislative Branch.
The Executive Power shall be exercised by the Lodge within its respective jurisdiction. The Local Lodge Councils shall exercise their executive power when the assembly is not in session.
Judiciary Power is that power used in the application or corrective and disciplinary measures when violations occur. The Judicial Code of the Order is the primary method of enforcing the Constitution and General Laws of the Order and resolving disputes arising within the Order over application of the Laws of the Order. The Judiciary powers of the Order are exercised by:
A. The Supreme Court of the Order
B. The Supreme Lodge Arbitration Commission
C. The Grand Lodge Arbitration Commission
D. The Local Lodge Arbitration Commission
E. The Trial Commissioners of the Arbitration Commissions of the ranking units of the Order.
The power to make and promulgate laws and to adopt thereto, and shall be exercised by:
A. The Local Lodges while in session, in matters affecting the rights and obligations of its members, provided that the laws made and promulgated, together with all amendments thereto,are not in conflict with the laws of the Supreme Lodge or the Grand Lodge of Florida.
B. The Legislative Power of the Grand Lodge and of each local lodge shall not be delegated to any council, commission, or committee.
ARTICLE 5–LAWS OF THE ORDER
The Laws of the Order include:
A. The Constitution, General Laws, Ritual, and Judicial Code of the Supreme Lodge.
B. Any articles of governance adopted by the Grand Lodge which have been approved by the Supreme Lodge.
C. Any articles of governance adopted by a Local Lodge under the jurisdiction of a Grand Lodge and which have been approved by the said Grand Lodge or which have been approved by the Supreme Lodge in the case of Local Lodges under the immediate jurisdiction of the Supreme Lodge.
ARTICLE 6–THE OFFICIAL EMBLEM, COLOR, MOTTO, LANGUAGE & HOLIDAY
A. The official emblem of the Order shall be a Golden Lion in a Field of White.
B. The official color of the Order shall be Purple.
C. The official motto of the Order shall be, “Liberty, Equality and Fraternity.”
D. The official languages of the Order shall be Italian and English and both may be used in the course of the meetings.
E. The official holiday of the Order as proclaimed by the Supreme Lodge, is the Columbus Day National Holiday, which commemorates the anniversary of the discovery of America by Christopher Columbus. The discovery of America by the intrepid Italian navigator set a milestone in history and in the progress of mankind, and divined the event which blazed the way for its realization. The Grand Lodge and each local lodge in the Order shall celebrate this anniversary each year, in a solemn and dignified manner, worthy of the outstanding achievement and greatness of Christopher Columbus.
ARTICLE 7–FUNCTION OF THE LOCAL LODGE
A. Each local lodge functions and operates within the limits of their locality. Each local lodge is chartered by the Supreme Council, and is given a name chosen by its members with the approval of the Supreme Council.
B. A number is assigned to each local lodge by the Supreme Council in numerical order. Each local lodge is a constituent part of the Grand Lodge of the State of Florida and is subordinate to the same Grand Lodge. The local lodges participate in the administration of the affairs of the Grand Lodge through its State Delegates. Unless restricted by the laws of the Grand Lodge of Florida, each local lodge is autonomous and may administer affairs under such rules and regulations as adopted by it, provided that they do not conflict with the laws of the Supreme Lodge or the laws of the Grand Lodge of Florida.
C. In order for local lodges to maintain good standing in the Order and as a unit of the Grand Lodge of Florida, they shall be required to maintain on its rolls no less than 25 regular members, in addition to all other prerequisites of good standing required by the General Laws of the Order and the laws of the Grand Lodge.
D. All rights and privileges pertaining to each Local Lodge member not in good standing shall be governed by the General Laws of the Order. No member of any Local Lodge in the State of Florida may be a member of any other Local Lodge in the Grand Lodge of Florida unless that member is the organizer (Founder) of a new Local Lodge in the State of Florida, or was and is a member of a fraternal society in the State of Florida which becomes a Local Lodge in the Grand Lodge of Florida.
E. Founders who elect to retain membership in multiple Lodges they recruit and organize will have the same rights and privileges or regular membership, including voting rights of internal affairs. Founders who have been duly elected as a State Officer, Lodge President, Lodge Delegate, or any other qualified voting eligible position will not be entitled to represent more than one Lodge and may not vote more than once at State and/or National Elections. National and/or State Electoral Validating Committees will continue to ascertain that all eligible voters, including Founders, cast only one vote for each Electoral position on the ballot. Despite the voting limitation in State or National Elections, Per Capita assessments will continue to be required from all lodges that list Founders on their active membership rosters.
ARTICLE 8–CLASSIFICATION OF MEMBERSHIP
All members of the Order shall be known as “Brothers” or “Sisters.” The members shall be divided into the following classes:
A. Regular members
1. Are those members who are of Italian birth or descent; also, the spouses of those of Italian lineage, or those who have been adopted by a person or persons of Italian lineage, and the spouses of such adopted persons; widows, widowers and divorced spouses of current or former members.
2. The Grand Lodge in its laws may establish rules regulating the benefits payable to regular members.
B. Associate members
1. Applicants who do not qualify for regular membership due to insurance program requirements may be admitted as “Associate Members.” Such associate members shall not participate in the benefits afforded by the Mortuary Fund or Insurance Fund or Life Insurance Program nor share in the economic and material benefits afforded by the Order except those special benefits which may be afforded by the Grand Lodge or Local Lodge.
2. Applicants for associate membership shall not be admissible as associate members unless the application contains a waiver signed by the applicant, by means of which the applicant waives participation in the benefit afforded by the Mortuary Fund and waives participation in the economic and material benefits afforded by the Order. Such application and waiver must be signed by the applicant and by two witnesses in the presence of whom the signature is affixed. Applicants for associate membership are not required to undergo a medical examination. Upon admission, associate members are to pay such dues as may be fixed by the Grand Lodge or by the Supreme Lodge. Associate members shall otherwise enjoy the rights of regular members and are subject to the same duties of regular members. With respect to associate members, each Grand Lodge may adopt such rules and regulations as it may deem advisable.
C. Meritorious members
1. The Grand Lodge, by its Grand Council, on its own initiative or at the request of a Local Lodge may nominate deserving persons to be “Meritorious Members.” Nomination to meritorious membership is to be followed by an appropriate ceremony at which time the certificate of meritorious membership is to be presented to the nominated person.
2. The qualifications for nomination to meritorious membership are:
a. Distinguished service and exemplary conduct.
b. Outstanding service rendered to the Order. c. Conspicuous achievements in cultural, moral, social, economic and scientific fields.
D. Honorary members
1. Are nominated by the National Officers and National Delegates in convention assembled or by the Supreme Council, on its own initiative or at the request of the Grand Council of a Grand Lodge. The names of honorary members are to be inscribed in the Roll of Honor, which consists of a permanent record kept by the Supreme Lodge. To the Roll of Honor, shall likewise be inscribed the names of the Past National Presidents.
2. Nomination to honorary membership shall be restricted to men and women, distinguished in learning, outstanding in achievement, or conspicuous in cultural attainments, who have given proof of their sympathy and good will toward the Order, its principles and ideals. The nomination to honorary membership shall be evidenced by an appropriate certificate to be presented to the honorary member at the initiation ceremony. The initiation ceremony is to be marked by appropriate solemnity. The presentation of the certificate is to be made by the Supreme Council or by the Grand Council of the Grand Lodge of the State wherein the honorary member resides.
E. Social members
1. Are those who because of their national origin are not admitted either as regular or associate members. Social members may participate in social, athletic and cultural activities. Social members shall have the right to vote, but they shall not under any circumstances have the right to hold office in the Order Sons of Italy in America®. In addition, per capita taxes must be paid on all social members. Social members shall be entitled to attend and partake in regular or special meetings of the Local Lodge. Social members may be admitted to such benefits as may be provided in the laws of the Grand Lodge.
F. At-large members
1. Is a person who is qualified to be a regular member but who, for whatever reason, does not want to attend meetings, hold any kind of office, or belong to a Local Lodge. The At-Large member believes in the ideals and purposes of the Order, is desirous of fostering and promoting those ideals, agrees to abide by the laws of the Grand Lodge and the Supreme Lodge, and agrees to perform the duties of a regular member as set forth in SL Article 3 of the General Laws.
2. One who is desirous of becoming an At-Large member must become so in the Grand Lodge where he or she resides. If there is no established Grand Lodge at the residence, then and in that event, the prospective At-Large member will be under the jurisdiction of the Supreme Lodge.
3. Admission to At-Large membership shall be governed by the same rules applicable to regular members except that:
a. The membership becomes official upon acceptance by the Grand Council, or by the Supreme Council for At-Large members under the jurisdiction of the Supreme Lodge; provided however, that preliminary approval may be given by the Executive Committee of the Grand Council or the Executive Committee of the Supreme Council for At-Large members under the direct supervision of the Supreme Lodge.
b. At-Large members shall be required to pay an application fee and dues and/or assessments as the Supreme Lodge or Grand Lodge may from time to time establish; provided however, that nothing herein shall preclude a Grand Lodge or the Supreme Lodge for At-Large members under its jurisdiction, from imposing an application fee, dues or assessments in amounts different from the amounts imposed on regular members.
c. In lieu of the ceremony of initiation, the At-Large member shall execute and have witnessed the oath taken by a regular member, which oath shall be part of the membership application.
A. Applications for memberships shall be made upon an official application, signed by the applicant; and this application shall bear the signature of a sponsor, who vouches that the applicant has all of the required qualifications for membership, as provided for in the Constitution and these laws.
B. The application must be submitted for a majority vote of the assembly of the Local Lodge and, unless otherwise provided in the laws of the Grand Lodge, subsequently approved by the Grand Council.
C. The applicant shall be required to pay an application fee and/or initiation fee and dues and/or assessments as the Grand Lodge may from time to time establish for Local Lodges under their respective jurisdiction.
D. The ceremony of initiation into a Local Lodge shall be in conformity with the Ritual as adopted by the Supreme Lodge, or approved by the Supreme Council.
E. An applicant cannot be eligible for membership if the applicant’s application has failed to receive approval from the Grand Lodge.
1. A rejected applicant shall not be eligible to reapply for admission to a Local Lodge unless three months have elapsed from the date of such rejection and then only after these General Laws or the laws of the Grand Lodge are fully complied with. The applicant who has been twice rejected by the assembly is ineligible for membership.
F. Admission to membership into the Order shall be restricted to the following:
1. All those of Italian birth.
2. The spouses of those of Italian lineage.
3. Those who have been adopted by persons of Italian lineage, and the spouses of such
4. Widows, widowers and divorced spouses of current or former members who by their efforts, works and actions contribute to and promote the culture of the Italian American and the Order Sons of Italy in America®.
5. The minimum age for applicants to be admitted as members is eighteen (18) years; if provided for in their Local Lodge Bylaws, Local Lodges may establish a higher minimum age.
ARTICLE 10–RIGHTS OF REGULAR MEMBERS
The regular members may participate in discussions; make proposals; vote on matters discussed; be elected to office; receive any benefits the individual Local Lodges may adopt; and any other rights or privileges accorded by the Local Lodge, Grand Lodge or Supreme Lodge.
ARTICLE 11–LIMITATIONS ON RIGHTS
A member may be deprived of the right to speak by the presiding officer at a meeting whenever such member is:
1. Not in good standing with the payment of dues and assessments.
2. Suspended by order of a Trial Commissioner or Arbitration Commission.
3. Requested to be orderly by the presiding officer and fails to comply with such request.
4. Persistent in taking the floor without first obtaining permission from the presiding officer.
ARTICLE 12–EXPULSION FROM A MEETING
The presiding officer may order the Masters of Ceremonies to expel a member from the hall when:
1. Such member persists in wanting to speak after the floor has been denied to the member.
2. Such member is under the influence of a mind altering substance. 3. Such member provokes disorder during the course of the meeting.
ARTICLE 13–SUSPENSION AND REMOVAL
Trial Commissioner or an Arbitration Commission may impose suspension of rights and privileges or removal or suspension from office in accordance with the judicial procedures of the Judicial Code of the Order upon a member or officer who:
A. Fails to obey an order duly given.
B. Is insolently self-demeaning and incites violent discussions or aggressive behavior.
C. Uses profane, foul or opprobrious language in addressing officers or members during the course of meetings.
D. Attends meetings while under the influence of mind altering substances and creates a disturbance while the meeting is in progress.
E. Fails to confine remarks to subjects of an impersonal nature which reflect the life, activities and progress of the Order when visiting other Local Lodges.
F. Fails to abide by the deliberations of the higher ranking units of the Order.
G. Habitually neglects the performance of the duties of the officer’s office.
H. Misuses or abuses the power or prerogatives of the officer’s office to the injury and damage of the Local Lodge, an officer or a member.
I. Has been twice fined before.
J. Provokes disorder during the course of meetings, festivals and celebrations.
K. Insults or slanders officers or members at meetings or elsewhere.
L. Falsely defames members in their character, reputation or profession.
M. Publishes and diffuses calumnies and falsehoods against the Order, its ranking units, its institutions, its officers or its members.
N. Refuses to testify, when summoned, in the judiciary proceedings of the Order.
O. Incites hatred, contempt and ridicule for the Order, its ranking units, its institutions, its officers or its members.
P. Incites and provokes resistance to and non-observance of the deliberations of the assembly of any of the ranking units of the Order.
Q. Reveals or publishes documents, reports, deliberations, motions and other information of a confidential nature, the revelation or publication of which has been previously censored by a ranking unit of the Order.
R. Misuses or causes to be misused funds of any of the ranking units of the Order through neglect of duty or want of surveillance.
S. Refuses to supply documents and information requested by higher ranking units of the Order which are to be used in judicial proceedings, in the administration of the affairs of the Order or in the course of investigations.
T. Has willfully and maliciously misapplied or abused the laws of the Order to the injury and damage of any ranking unit of the Order, its institutions, its officers or its members.
U. Calls, organizes or attends a meeting of members and/or officers of other Local Lodges without prior authorization of the Grand Council for discussing matters concerning the Order, its policies and stated programs.
ARTICLE 14–EXPULSION FROM THE ORDER
Expulsion from the Order may be imposed upon a member or officer, in accordance with the Judicial Code of the Order, following a verdict against them in the following classes of cases:
A. Two previous suspensions from office under the Judicial Code of the Order.
B. Conviction in a Court of Record for any crime of violence, felony, or crime involving moral turpitude or conviction for any offense reflecting upon the member or officer’s honesty or loyalty to the United States Government.
C. Commits fraud in gaining admittance to membership into the Order.
D. Makes false statements or willful misrepresentation in the application for membership into the Order.
E. Fails to disclose facts which disqualified the member at the time of the member’s admittance to membership, particularly if such member had been convicted for any crime of violence by any Court of Record.
F. Libels, defames or slanders the Order, its ranking units, its institutions, its officers or its members.
G. Commits fraud, misappropriation of funds, theft, obtains money or other things of value under false pretense, or other crime, which act or acts are committed to the injury or damage of any of the ranking units of the Order, or of their institutions, or is an accessory to any of the foregoing acts, to the injury or damage of any of the ranking units of the Order, or of their institutions, or of the officers or of the members of the Order.
H. Refuses to submit to the laws of the Order or comply with the provisions thereof; or incites any member or officer not to comply with the laws of the Order.
I. Refuses to abide by the deliberations or to comply with the orders of the ranking units of the Order; or refuses to abide by the deliberations of the Local Lodge of which they are a member or to comply with lawful orders duly given to them by any officer of such Local Lodge; or incites any officer or member in any such refusal.
J. Destroys, falsifies, alters, secretes, gives away or absconds with any record, book of account, minute book and document of whatsoever nature, which may be the property of any of the ranking units of the Order; or incites any officer or member in the perpetration of any such act.
K. Fosters, promotes, organizes, or takes part in fostering, promotion or organization of any association, corporation or society whose purposes are antagonistic to those of the Order.
L. Publishes or reveals, verbally or in writing, the contents of any documents, communications or other confidential information, the publication or revelation of which was previously censored or proscribed by the ranking units of the Order.
M. Refuses to carry into effect executory sentences, orders or decrees issued under the provisions of the laws of the Order.
N. Professes any doctrine which advocates the unlawful overthrow of the social order or the Government by force or violence.
O. Professes hostility to the Government of the United States of America and to the Constitution
P. Incites, induces or encourages members or officers, by any means or any place whatsoever, to secede from the Order or to bring about the dissolution of the Order or become a member of any association, corporation or society whose object is to undermine and destroy the Order either in whole or in part.
ARTICLE 15–RIGHT TO ELECTION
Any active member may vote in an electoral vote or hold elective office subject to the following sections:
A. To be elected as a member of an Arbitration Commission, it is mandatory that membership be held for at least two (2) years in the Order. In addition, the member must be able to read and write, and must not have been subjected to disciplinary measures.
B. To be elected President or Vice President, it is mandatory that the candidate has served at least one (1) full term as a member of that Local lodge Council, however, transferring members retain their eligibility and will be eligible to be elected President or Vice President, provided that they have served one (1) full term as a member of any ORDER SONS OF ITALY IN AMERICA® Local Lodge Council.
C. To be elected as a State Delegate or an alternate, it is mandatory that the candidate have served at least one (1) full year as a member of that Local Lodge Council, however transferring members retain their eligibility to be elected as a State Delegate provided they served one (1) full year as a member of any ORDER SONS OF ITALY IN AMERICA ® Local Lodge Council. If for any reason, the Local Lodge cannot secure State Delegates for election, the Lodge may have elections of regular members of the Local Lodge to represent them at the convention.
D. The limitations imposed by Article 16, shall not apply to charter members of the newly chartered Local Lodge, and which has been in existence for less than three (3) full years. For the purpose of this Article, charter members are those members who were initiated at the first installation of the new Local Lodge or at any of the three (3) successive meetings of the assembly.
E. Whenever a vacancy occurs in the office of a Local Lodge President, it shall be filled by the lodge Vice President for the remainder of the term. Any other vacancies on the Council shall be filled by holding a Special Election at the next regular or special meeting of the assembly, with due notice to the membership.
F. Each Local Lodge shall have the option of electing five (5) or seven (7) trustees to their lodge council.
G. When Local Lodge Bylaws allow for the admittance of social members, they shall be governed by the following rules:
1. Social members shall be allowed to attend regular and special meetings of the assembly.
2. Social members shall have the right to vote.
3. Social members cannot hold an elected office, but can serve as members of a committee or as its chairperson.
4. Social members shall be counted when computing the number of State Delegates.
5. Local Lodges are required to include Social members when computing Per Capita tax.
6. Local Lodges shall pay standard application fees and Per Capita tax for social members.
H. Absentee ballots, proxy ballots and/or write-in names will not he allowed.
I. When any officer requests to be nominated for another position in a Local Lodge Special Election, they do not have to resign from the office they hold. After the election, and if elected, they shall resign from the office they held prior to the election. If he/she loses the election, he/she shall retain the office held.
J. When announcing the results of the balloting in an election for Local Lodge Officers or State Delegates, the Teller (Election Committee Chairperson) shall report the following to the assembly:
1. The number of votes cast.
2. The number of illegal votes rejected and the reason therefore.
3. The number of votes necessary for election, which may he omitted if the election is by Plurality vote.
4. The number of votes received by each candidate.
5. Once the Teller makes his report, the Local Lodge President shall again announce the results, and then declare the winner(s).
ARTICLE 16–LIMITATION TO THE TERMS OF OFFICE
The exercise of rights of regular members shall be subjected to the following limitations when holding an elected office.
A. The TERM of office for local Lodge officers shall be a nominal two (2) year period. (Example – anytime in February 2006 to anytime in February 2008).
B. In the event one member replaces another member in Office, and if that member serves a minimum of twelve (12) months in fulfilling the term of office, it will be considered as serving a full term.
C. Local Lodge officer may serve no more than two (2) consecutive terms in the same office, unless otherwise provided by the laws of the Local Lodge.
D. The following offices may serve unlimited terms:
1. Lodge Financial Secretary
2. Lodge Treasurer
ARTICLE 17–NOMINATIONS AND ELECTIONS OF LODGE OFFICERS AND STATE DELEGATES
A. Nominations and elections for Local Lodges will be held in the even-numbered years.
B. Nominations of officers for Local Lodges shall be held during the month of January. C. Elections of officers for Local Lodges shall be held during the month of February.
D. Local lodges may, by unanimous consent, hold both nominations and elections during the February meeting.
E. In order for a member to be eligible to run for election for Local Lodge, the member must be present at the meeting to accept the nomination or send a letter to the Lodge Recording Secretary stating that he or she will accept the nomination, if nominated.
F. Newly instituted Lodges may have a Special Election in their sixth, (6th), month for the office of President and all Officer Positions, by a vote of the Local Lodge members; providing this special election is not within three (3) months of their schedule biennial Local Lodge election 6/99.
G. If any office is not filled by the February election, a Special election shall be scheduled within three (3) months and each three (3) month period thereafter until all offices are filled.
H. The offices of President. Recording Secretary, Financial Secretary and Treasurer are mandatory.
I. Nomination can only be reopened as follows:
1. In the event that an unopposed nominee withdraws their nomination after nominations are closed and prior to the scheduled election of officers, nominations for that office only will be opened during the election meeting.
J. Unless the provisions of the Local Lodge Bylaw provide otherwise, no member of a Local Lodge, otherwise qualified, shall be precluded from being a candidate for any office for which elections are being held, other than the members of the Electoral Board responsible for the conduct of such election.
K. Election of State Delegates and alternates will be held in each local lodge in the same year as the State Convention (odd-numbered years).
L. Nominations for State Delegates will be held during the month of January.
M. In order for a member to be eligible to run for election for State Delegate, the member must be present at the meeting to accept the nomination or send a letter to the Lodge Recording Secretary stating that he or she will accept the nomination, if nominated.
N. Elections for State Delegates will be held during the month of February.
O. Local lodges may, by unanimous consent, hold both nominations and elections for State Delegates during the February meeting.
P. When there is more than one candidate running for the same office, the names shall be selected at random to determine their position on the ballot.
ARTICLE 18–STATE DELEGATES
A. State Delegates are representatives of the Local Lodge within the jurisdiction of the Grand Lodge. They hold office from the regular Biennial Convention of the office from the regular Biennial of the Grand Lodge.
B. The Local Lodge President, by virtue of his/her present office, shall be a Delegate to the Grand Council. The President shall have the same rights and privileges that are granted to elected Delegates. The President shall serve as the Chairperson of the Local Lodge Delegation.
C. If the President or Vice President is not available to head the Delegation during the State Convention, the senior ranking officer, who is a Delegate, will take the President’s place. An alternate or appointed member will take the place of the Delegate filling in for the President.
ARTICLE 19–VOTING FOR STATE DELEGATES
A. State Delegates from local lodges are elected by a majority vote “of its eligible members present and entitled to vote.” However, elections can be held by a plurality, provided it is deliberated and passed at the time of the election.
B. When the election is by plurality, the candidate(s) (depending upon how many will be elected) who receive(s) the highest number of votes will be designated as the delegate(s).
C. The Alternate Delegates have the right to attend and participate in every session of the state Convention when duly elected Delegates cannot attend.
D. The Alternates shall be chosen in the order of their election, i.e., the alternate Delegate receiving the highest number of votes shall be eligible to fill the first vacancy that exists.
ARTICLE 20–VOTING FOR STATE TRUSTEES
A. Nominees from each Region for the office of State Trustee must be members of a local lodge in the region from which they are nominated and must meet the eligibility requirement to hold a state office.
B. Voting shall be by Region by those State Delegates at the State Convention who are qualified to vote.
C. There will be one (1) state Trustee for each region.
An applicant, who left the Order, may be reinstated with all rights and privileges of a new member, provided that the reinstatement is approved by the Local Lodge membership. The payment of the admission fee, and all back dues, fines and assessments which may have caused the cancellation of membership may be waived by the Local Lodge membership.
ARTICLE–22 RESIGNING FROM OFFICE
A. When an officer resigns from an elected position, either orally or in writing, resignation becomes effective on the seventh (7th) calendar day after the notice is received by the presiding officer.
B. The resigning officer has the option to withdraw the resignation prior to the seventh (7th) day; however, the request must be in writing.
C. Once a resignation has become effective; the resignee is no longer eligible to run for the unexpired term of that particular office.
D. When a member or officer resigns from the Order, there is no grace period. The resignation becomes effective immediately.
ARTICLE 23–APPLICATION FOR TRANSFER
The transfer application is the document by which permission is granted to members to transfer from the present Lodge to other local Lodges. See Grand Lodge of Florida ARTICLE 45.
ARTICLE 24–FORFEITURE OF OFFICE
Elected and appointed officers of the ranking units of the Order shall forfeit their office when, without justifiable cause, fail to do the following:
A. Attend three (3) consecutive general meetings of their Local Lodge, their Lodge’s Council.
B. Attend three (3) consecutive meetings of the institutions or commissions they are a member of.
C. The State Delegates who fail to tender a notice of resignation or fail to submit such a notice within ample time to permit substitution by Alternates, or are absent from participation in the Convention, provided such absence is not due to circumstances beyond their control, shall – in addition to forfeiting their office – be precluded from holding office in the Local Lodge for a period of two (2) years.
ARTICLE 25–THE FUNCTION AND ROLES OF LODGE OFFICERS LODGE PRESIDENT
The President is the highest ranking officer and the leader of the local lodge and as such:
A. Calls and presides over all the meetings of the Council and of the assembly.
B. Sees that the laws of the local lodge are observed and the deliberations of the Council and of the assembly are carried out.
C. Sees that the laws of the Order are respected and observed, and the orders of the Supreme Lodge and of the Grand Lodge are obeyed.
D. Controls the affairs of the local lodge and supervises the performance of duties by the other officers of the Council.
E. Signs the minutes of the meeting of the assembly and all orders of payment, checks, correspondence and all documents which invest the responsibility of the local lodge.
F. Unless the laws of the local lodge provide otherwise, the President appoints all committees of the local lodge, of which the President is an ex-officio member.
G. Refrains from making proposals at the meetings of the assembly; participates in discussions only to clarify the issues presented, and votes only in case of a tie.
H. After hearing the opinion of the Orator, the President rules upon controversies involving the application of the laws. The member who disagrees with the ruling and the interpretation of the President shall appeal within 10 days to the State President, in case the local lodge is under the jurisdiction of the Grand Lodge, and to the National President, in case the local lodge is under the direct jurisdiction of the Supreme Lodge.
I. When disorder arises in the meeting of the assembly or of the Council, the President may silence or censure the member or members causing such disorder, if such member or members persist in causing disorder, the President may fine, silence or expel the member or members from the hall or suspend the meeting.
J. May appoint a Chaplain whose primary duties shall be to conduct, whenever practicable, all religious exercises of the local lodge. The Chaplain shall also perform such other duties relating to the office, as shall be assigned to the office from time to time by the Local Lodge President. The Local Lodge Chaplain shall be appointed from among the members, but the Chaplain shall not be considered an officer of the council.
LODGE VICE PRESIDENT
The Vice President is the second ranking officer of the local lodge. As such, the Vice President assists the President and takes the President’s place when the President is absent or unable to act. In the absence of the President, the Vice President performs the duties and exercises the prerogatives of the President to the same extent and with like power which the President would have, if present.
IMMEDIATE PAST PRESIDENT
The office of Immediate Past President shall be given to the member who has served one complete term as President of the local lodge immediately preceding the incumbent. If, on account of death, disqualification, resignation or removal, the office of Immediate Past President becomes vacant, the office shall be filled from the preceding former Presidents in the inverted order of their tenure of office. In case there are no preceding former Presidents, the office of the Immediate Past President shall be filled by electing such officer from among the members of the local lodge who have served a full term as officers of such local lodge. The Immediate Past President assumes the office of President whenever the President and the Vice President are unable to act or are absent from the meeting of the Council or of the assembly, and performs the duties and exercises the prerogatives of the President to the same extent and with like powers as the President, if present.
The Orator gives opinions concerning the application and interpretation of the laws of the Order and sees that the laws of the Order are observed and properly applied. In matters which relate to the administration of the affairs of the local lodge, the Orator is subordinate to the President. In matters relating to the exercise of Judicial Power, the Orator is subordinate to the State or National Orator. The Orator, either on the Orator’s own initiative or upon complaint being made to the Orator, shall have power to prefer written charges against a member who has violated the laws of the Order.
LODGE RECORDING SECRETARY
The Recording Secretary is the custodian of the archives and the keeper of the seal of the local lodge. The Recording Secretary’s duties are:
A. To take and record the minutes of the meetings of the Council and of the assembly, which minutes are to be read at the successive meeting.
B. To make up and keep up to date the membership roll of the local lodge.
C. To care for correspondence and write letters which the Recording Secretary is directed to write by the President or other higher officer in the ranking units of the Order.
D. To be the sole officer through whom a member may communicate with the Grand Council.
E. To write and send notices for meetings.
F. To act as the clerk of the local lodge Arbitration Commission when such Commission is in session, except in case the Recording Secretary is an interested party.
G. Within ten days after receipt, to forward to the State Recording Secretary all appeals referred or presented to the Recording Secretary by members because of administrative irregularities. The appeals, when forwarded, shall be accompanied by a report of the views expressed by the Council.
H. To carry out all orders which the Recording Secretary may receive, in matters pertaining to the office, from the President or from the higher ranking officers of the Order.
LODGE FINANCIAL SECRETARY
The Financial Secretary is the collector and accountant of the local lodge. The Financial Secretary’s duties are:
A. To collect dues and assessments, giving proper receipt therefore.
B. To write orders of payment, affixing the Financial Secretary’s signature thereon, together with
that of the President.
C. To present orders of payment to the Treasurer, who issues checks thereon, which checks the
Financial Secretary presents to the parties to whom they are payable, exacting at the same time money due from such parties to the local lodge.
D. To make up and keep up to date financial records, particularly those entrusted to the Financial Secretary by the Grand Lodge or Supreme Lodge. Those financial records are: The ledger, the journal book, the financial statements, and the orders of payments.
E. To notify by mail those members who are in default with the payment of dues and
F. At the discretion or the membership, the reading of the names of delinquent members to the
assembly may he omitted.
G. To communicate, at the end of each meeting of the assembly, the total collections and disbursements made on the day of the meeting.
H. To make a quarterly financial report, which report is to be audited and signed by no less than three trustees, a copy of which is to be sent to the State Financial Secretary.
I. To make payment of the Capita Tax, computed on the basis of the number of members listed on the membership roll at the end of each quarter, which payment shall be made, without the necessity of deliberation on the part of the assembly of the Local Lodge, no later than January 15th, April 15th, July 15th, and October 15th of each year.
J. To carry out all orders which the Financial Secretary may receive, in matters affecting the office, from the President and from higher ranking officers of the Order.
The Treasurer is the custodian of the funds of the Local Lodge. The Treasurer’s duties are:
A. To receive at the end of each meeting all money collected by the Financial Secretary and to issue proper receipt therefore.
B. To record in and keep up to date the Cash Book of the Local Lodge, in which record the Treasurer shall register monthly income and disbursements of the Local Lodge.
C. Not later than three days after each meeting, to deposit in previously designated banks the funds received by the Treasurer in accounts opened in the name of the Local Lodge.
D. To issue and sign checks upon the receipt of proper order of payment and consign them to the Financial Secretary for delivery to the payee thereof.
E. To withdraw funds from savings accounts opened in the name of the Local Lodge; provided the withdrawal slip hears the signature of the President, of the Financial Secretary, and of at least one Trustee, in addition to the Treasurer’s; and provided further that the assembly of the Local Lodge may dispense with the signature of the Trustee when deemed advisable.
F. To carry out such orders which the Treasurer may receive, in matters pertaining to the office, from the President or from the higher ranking officers of the Order.
The Trustees supervise the affairs of the local lodge and are members of the Council. Their duties are:
A. To examine and audit the books kept by the Financial Secretary and the Treasurer of the local lodge.
B. To examine and audit the quarterly report of the Financial Secretary, certifying as to its correctness by affixing their signatures thereon; provided, however, that such report shall not be valid unless it bears the signature of no less than three trustees in addition to that of the Financial Secretary.
C. To perform such additional duties, in matters pertaining to their office, imposed upon them by the laws of the Order or by the deliberations of the assembly of the local lodge.
LODGE MASTER/MISTRESSES OF CEREMONIES
The Masters and/or Mistresses of Ceremonies are officers of the local lodge who participate in ceremonial activities prescribed by the laws of the Order during the course of the meetings of the assembly of the local lodge.
The Guard is the doorkeeper of the local lodge. The Guard’s duty is to exclude strangers from the meetings of the assembly and to admit those members who have identified themselves by announcing their presence to the President, who in turn, orders the Guard to either admit or exclude such members.
The Herald is a ceremonial officer of the local lodge appointed for the occasion by the presiding officer during the meetings of the assembly of the local lodge. The duties of the Herald are to assist the presiding officer, in conformity to the laws of the Order and in due ritualistic form, on the occasion of the institution of the local lodge, the installation of officers and the initiation of new members in the local lodge.
The Herald is NOT a member of the Council.
The meetings of the Local Lodge are to be regular or special.
In the absence of the President, Vice President and Immediate Past President, the meeting of the assembly is to be presided over by the officer or member called upon to preside by the assembly. Such presiding officer shall have all the powers and shall exercise all of the prerogatives of the President in the course of the meeting over which the officer or member presides. All of the deliberations of the assembly of the Local Lodge which do not conform with the laws of the Order are to be considered null and void.
No regular or special meeting of the assembly of the Local Lodge shall be declared open unless a quorum be present. The presence of not less than ten members in good standing shall constitute a quorum.
The regular meetings are to be held no less than once each month, and shall be conducted in accordance with the minimum requirements called for in the Ritual. The assembly shall, from time to time, determine the place, date and time of the Lodge meetings. (See Lodge Standing Rules)
The special meetings are held when called either by the President or by written request of no less than one-third of the members in good standing of the Local Lodge.
The business of a special meeting shall be limited to the order of the day. The Recording Secretary, upon order of the President, shall give notice of the meeting, and the order of the day by email/mail sent to each member of the Local Lodge no less than 5 days prior to such special meeting.
Whenever proposals for the imposition of new assessments or for the expenditure of sums of money other than for ordinary purposes of the Local Lodge are contemplated, the proposal is to be inserted in the notice for the meeting and such notice shall be sent to each member of the Local Lodge. Unless the proposal for the purposes mentioned is inserted in the notice, it cannot be discussed and acted upon at the meeting.
ARTICLE 27–LODGE COUNCIL
The Council is composed of the President, Vice President, Immediate Past President (when office is filled), Orator, Recording Secretary, Financial Secretary, Treasurer, five or seven (5 or 7) Trustees, two (2) Master / Mistresses of Ceremony and Guard.
A. The Council is the administrative and controlling body of the Lodge when the assembly is not in session. The Council has the power to administer and control the affairs of the Lodge, but not incur expenses other than those necessary for the administration of regular affairs of the Lodge.
1. In case of emergency, the Council, by a majority vote, may appropriate a sum of money, not to exceed $300.00, with which to meet expenses incidental to such emergency. The appropriation so made shall be reported to the assembly at its next meeting.
2. The Council shall neither have the power to change or modify the deliberations of the assembly nor the power to change or modify the laws of the Lodge.
B. The Council shall meet monthly at a place and time to be determined, from time to time, by the Council. (See Lodge Standing Rules).
ARTICLE 28–INCOME AND EXPENSES
A. Lodge income is derived from the following sources:
1. Application fee of the applicant.
2. Initiation fee of the applicant.
3. Fund raising activities of the Lodge.
4. Membership dues and assessments imposed by the assembly of the Local Lodge.
a. Whenever proposals for the imposition of new assessments or an increase in membership dues is contemplated, the proposal is to be inserted in the notice* for the meeting and such notice shall member. Unless the proposal is inserted in the notice it cannot be discussed or acted upon at the meeting. *E-mail is acceptable.
b. Membership dues are due January 1st of each year.
1. Ordinary administrative expenses.
2. Per Capita tax to the Grand Lodge.
ARTICLE 29–PENALTY FOR NOT PAYING DUES
A. A member is in default when in arrears with the payment of dues, fines and assessments to the Local Lodge for a period of three consecutive months.
B. Officers of the Local Lodge who are not current with their membership dues cannot hold office and cannot vote or participate in Council or Lodge meetings.
C. Members who are in arrears in payment of membership dues cannot vote and may be refused the floor at Lodge meetings.
D. Local Lodge in arrears in the payment of Per Capita Tax cannot be represented at Grand Council meetings and conventions.
The Lodge shall keep as permanent records and complete books and records of account and shall keep minutes of the proceeding of its members, board of directors (Council) and committees, having any of the authority of the board of directors. The Lodge must keep at its registered office in this state a copy of its articles of incorporation and its Bylaws, and any amendments thereto and records of the Lodge shall be kept in written form or in another form capable of conversion into written form within a reasonable time and may be inspected by any member, his agent or attorney, for any purpose at any time. Reference: Florida Statutes 617.2103 (3) (a).
ARTICLE 31–ARBITRATION COMMISSION
The Local Lodge Arbitration Commission is the Judicial Tribunal of each Local Lodge. The rules and regulations which prescribe the mode of procedure, the jurisdiction, the powers and the revenue incident to the functioning of the Local Lodge Arbitration Commission are set forth in the Judicial Code of Order. The Commission shall be composed of five (5) regular members known as commissioners, and five (5) alternate members known as alternate commissioners. Both the commissioners and alternate commissioners are elected at the biennial elections for electing officers of the local lodge, and hold office for a period of two (2) years. They shall serve until their successors are elected and installed. Whenever a vacancy occurs among the commissioners, it shall be filled by the alternate commissioner who received the highest number of votes during their election. Once the local lodge Arbitration Commission receives a complaint, all correspondence regarding that complaint, from either party, shall be forwarded to the State Orator for the sole purpose of ensuring that the procedures and/or guidelines set forth in the Judicial Code of the Supreme Lodge, are being applied correctly. The Trial Commissioner is hear complaints filed by members or by the Local Lodge Orator against members and officers (except the President) of the Local Lodge.
Any member of the Commission can be elected as the Trial Commissioner.
The President appoints all committees of the Lodge, of which he/she is an ex-officio member, except the Nominating Committee and the Electoral Board. Committees shall have three (3) or more members. The electoral Board shall have no fewer than five (5) members. See lodge standing rules for standing committees.
ORDER SONS OF ITALY IN AMERICA®
REGION I BUONA FORTUNA LODGE # 2835 PENSACOLA, FLORIDA
Lodge Standing Rules
March 13, 2014
Revised November 10,2016
Table of Contents
ii— CHANGE OF RECORDS
1— PURPOSE AND LIMITATIONS
1—STANDING RULE 1–DUES
1—STANDING RULE 2–MEETING TIME AND PLACE
1—STANDING RULE 3–CHARITIES AND CHARITY COMMITTEE
1—STANDING RULE 4–EMERGENCY FUNDS
2—STANDING RULE 5–MAXIMUM BALANCE IN THE LODGE’S CHECKING ACCOUNT
2—STANDING RULE 6–PRESIDENT AND/OR COUNCIL MEMBER TRAVEL EXPENSES
2—STANDING RULE 7–NEWSLETTER ADVERTISING FEES
2—STANDING RULE 8–HANDLING OF A MOTION AT MEETINGS
3—STANDING RULE 9–STANDING AND SPECIAL COMMITTEES
3—STANDING RULE 10–THE BUDGET COMMITTEE
3—STANDING RULE 11–MEMBERSHIP COMMITTEE
3—STANDING RULE 12–BYLAW COMMITTEE
4—STANDING RULE 13–HEALTH AND WELFARE
4—STANDING RULE 14–HOSPITALITY COMMITTEE
4—STANDING RULE 15–SCHOLARSHIP COMMITTEE
4—STANDING RULE 16–PUBLIC RELATIONS
5—STANDING RULE 17–SOCIAL EVENT COMMITTEE
5—STANDING RULE 18–FUNDRAISING COMMITTEE
5—STANDING RULE 19–SOCIAL MEMBERS
5—STANDING RULE 20–VISITOR ATTENDANCE AT MEETINGS
5—STANDING RULE 21–STATE DEPUTIES
5—STANDING RULE 22–LODGE CORRESPONDING SECRETARY
6—STANDING RULE 23–RELIGIOUS AND POLITICAL AFFILIATIONS
6—STANDING RULE 24-QUARTERLY FINANCIAL AUDITS AND AUDIT PROCEDURES
CHANGE OF RECORDS
Change Number Date Approved Title and /or Brief Description
01-2016/November 10, 2016
1. Updated current standing rules to incorporate changes to Lodge bylaws.
2. Added Table of Contents
3. .Added change of record page
4. Added new standing rule Standing Rule 21 (State Deputies).
5. Added new standing rule Standing Rule 22 (Lodge Corresponding Secretary).
6. Added new standing rule Standing Rule 23 Religious and Political Affiliations).
02-2017/July 14, 2017
1. Updated Standing rule three.
2. Updated Standing rule nine.
3. Added new standing rule (Staining Rule 24 Quarterly Financial Audits and Audit Procedures)
PURPOSE AND LIMITATIONS
These Standing rules provide information related to the application of the Lodge’s Bylaws. Standing Rules provide for specific guidance for general provisions of the Lodge’s Bylaws. This document is maintained by the lodge Orator. Provisions of the Standing Rules shall not be in conflict with the local Lodge, Grand Lodge or the National Bylaws. All Standing Rules must be approved by vote of the membership. The council may move to recommend changes to the Standing Rules and bring them up for a vote during the regular meetings.
STANDING RULE 1–DUES
Dues are payable annually on January 1. Dues may be pro-rated for members joining after the month of March.
STANDING RULE 2–MEETING TIME AND PLACE
Council meetings will be held on the first Thursday of each month at 6:00 P.M. and be held at Franco’s Italian Restaurant. General meetings will be held on the second Thursday of each month at 7:00 PM and be held at St Joseph’s Life Center at 140 West Government Street, Pensacola, FL 32502. The assembly and/or the council may approve changes to the time and place of either meeting.
STANDING RULE 3–CHARITIES AND CHARITY COMMITTEE
1. The Lodge will support the Supreme Lodge’s and the Grand Lodge’s charities and contribute to the charities quarterly as dictated in the Lodge’s annual budget.
2. The lodge will contribute to other charities; the total amount given to the other charities cannot exceed what is in the Lodge’s yearly budget. Members may submit a request to the Charity Committee for a charity to receive a donation. Request for donation needs to be to the charity committee on or before October 1. The Charity Committee shall present to the council a slate of charities and the amount of each donation to each charity at the November council meeting and to the general membership at the November General Membership meeting.
3. The charity committee’s budget does include the Supreme Lodge’s charities, the Grand Lodge’s charities, and the other various charities that the lodge donates to throughout the year.
a. The charity committee’s budget does not include the money given out by the Lodge for scholarships.
b. If the Lodge holds a special event, and those proceeds are earmarked for specific charity/charities, this money will not be considered part of the charity committee’s annual budget.
STANDING RULE 4–EMERGENCY FUNDS
The President of the Lodge may withdraw emergency funds in the amount of up to $300.00. The Lodge Council Members shall be notified immediately of the withdrawal (within 24 hours) by personal phone calls or e-mail stating the reason for the emergency funds.
STANDING RULE 5–MAXIMUM BALANCE IN THE LODGE’S CHECKING ACCOUNT
The maximum balance retained in the Lodge’s checking account shall be no more than ten thousand dollars ($10,000.00), unless prior approval from the Lodge’s Council. Funds exceeding this maximum shall be moved by the Lodge’s Treasurer and Financial Secretary into the Lodge’s charity account.
STANDING RULE 6–PRESIDENT AND/OR COUNCIL MEMBER TRAVEL EXPENSES
When required to attend regular Grand Lodge quarterly meetings or bi-annual conventions, the President, Vice-President or any Council Member delegated to act on the behalf of the Lodge President/Lodge shall be reimbursed for their meeting, travel and lodging expenses. The travel expense shall be at the rate of $0.42 per mile round trip from the point of their residence to the event as determined by Yahoo Maps, MapQuest or similar documentation that must be submitted with the request for reimbursement. Lodging will be reimbursed at the rate indicated on the submitted receipt for the night stays of the meetings and for the room rate, plus taxes. All reimbursements shall come from the Lodge’s checking account. No emergency funds can be withdrawn for the purposes described here. Maximum reimbursement shall not exceed 100 percent.
STANDING RULE 7–NEWSLETTER ADVERTISING FEES
The rate charged to advertise in the lodge’s newsletter shall be as follows by size:
• Business card $ 35.00
• Quarter page $ 65.00
• Half page $100.00
• Full page $200.00
STANDING RULE 8–HANDLING OF A MOTION AT MEETINGS
The meetings of the general membership will be conducted following parliamentary procedures of Robert’s Rules of Order (current published edition). As a general approach, motions can be made the following way:
4. BRINGING A MOTION TO THE ASSEMBLY
a. The member makes the motion (“I move that…….”)
b. Another member seconds the motion (Seconder does not have to be recognized)
c. The chair states “It is moved and seconded that……..”
5. CONSIDERING THE MOTION
a. Members debate the motion (if debatable)
i. Member who made the motion speaks for its merits FIRST
b. Succeeding members each rise to speak individually when recognized by the chair. ONLY ONCE!
6. Chair puts question to a vote
“The question is to ……….”
a. Those in favor of the motion, say aye.”
b. Those opposed, say no.”
a. Those in favor of the motion please raise your hand/ rise. Please lower.
b. Those opposed, please raise your hand/rise. Please lower.
7. Chair announces results of the vote.
a. The ayes have it and the motion is adopted
b. The noes have it and the motion is lost”.
STANDING RULE 9–STANDING AND SPECIAL COMMITTEES
1. The President appoints members to serve as chairs of standing and special committees within the structure of the Lodge. By default, the Lodge President is a member of all committees except the Nominating Committee, if the Lodge President is running for a lodge office.
2. The Standing Committees of Buona Fortuna Lodge #2835 are the following:
- a. Budget
- b. Membership
- c. Bylaws
- d. Health & Welfare
- e. Hospitality
- f. Charities
- g. Scholarships
- h. Public Relations
- i. Festa
- j. Seafood Festival
3. The Lodge President can stand up or stand down other committees as required.
4. It is the responsibility of the committee’s chairperson, with the assistance of the Lodge’s Financial Secretary and Lodge’s Treasurer, to monitor the committee’s budget and inform the Lodge Council on the status of the budget.
a. If the committee’s budget goes over the amount stated in the Lodge’s annual budget, the committee chairperson must inform the Lodge’s council and inform the lodge’s general membership.
b. If the committee does exceed the amount allotted in the Lodge’s annual budget, prior to the committee receiving more money the committee’s chairperson must inform the Lodge’s Council and request an increase of funds at a General Membership meeting.
i. The request of increase over the Lodge’s budget must appear on the General Membership meeting agenda as new business.
STANDING RULE 10–THE BUDGET COMMITTEE
The Budget Committee members will serve for two years. The standing members are the Financial Secretary and the Treasurer. The chairpersons have the privilege of choosing committee members from those who volunteer.
The Duties of this Committee are to present a budget, income vs expenses, for projected Lodge activities to the council and subsequently to the Lodge membership for final approval in December.
STANDING RULE 11–MEMBERSHIP COMMITTEE
The membership committee shall supervise and conduct membership drives as approved and designated by the Lodge assembly.
• The Lodge Financial Secretary shall be custodian of membership cards. The membership committee shall be custodian of the membership list and all literature pertaining to membership.
• All applications will be submitted the Recording Secretary and then to the Financial Secretary for review and approval by the Lodge assembly.
STANDING RULE 12–BYLAW COMMITTEE
The committee shall be chaired by the Lodge Orator. The duties are as follows:
• To supervise the publication, revision, addition and modification of the Laws of the Lodge.
• To be responsible for the distribution of the by-law/standing rules to each member.
• The chairperson has the authority to fill any vacancy that may occur.
• To consider and study any proposal for changes made at any regular meeting and report findings to the membership. The proposal change will be sent out by email, then read and debated at a subsequent meeting of the Lodge. To be adopted, any addition, deletion or change must be approved by no less than two-thirds vote of the membership in attendance at a regular business meeting convened within thirty days after the submission. All proposals must be in writing.
• To submit any membership approved bylaw changes to the state orator.
STANDING RULE 13–HEALTH AND WELFARE
The committee must consist of no less than three members.
• Birthdays will be announced at general membership meetings and published in the newsletter.
• Sympathy cards shall be sent upon the death of a member, spouse, parent, sibling or child of the member.
STANDING RULE 14–HOSPITALITY COMMITTEE
This committee shall consist of no less than three members and supervise the setup and cleanup of suitable refreshments for membership meetings. They will keep a record of members who volunteered for setup and cleanup each month.
STANDING RULE 15–SCHOLARSHIP COMMITTEE
The purpose of this committee, consisting of no less than three members is as follows:
• The committee will be responsible for establishing guidelines for the scholarship program.
• To provide scholarships to qualifying and deserving seniors of Escambia and Santa Rosa High who are of Italian descent.
• Scholarships are in the amount as voted on and passed in the budget of the current year.
• To keep records of all recipients of scholarships. Checks will be made payable to the scholarship recipients.
STANDING RULE 16–PUBLIC RELATIONS
The committee will consist of no less than three members whose responsibility is:
• To disseminate information concerning Lodge functions to the media and to provide flyers and other informational materials in advance of such event.
• To maintain a current file of media members for mailing /e-mailing/ publishing releases for Lodge functions.
STANDING RULE 17–SOCIAL EVENT COMMITTEE
This committee shall be responsible for suggesting, researching and recommending Lodge functions, such as breakfast, luncheons, dinners and special events that will build fraternity and fellowship of the lodge members. Consist of four members to work with other committees regarding publications and budgeting of these events.
STANDING RULE 18–FUNDRAISING COMMITTEE
Special Fundraiser events shall consist of a chairperson, a co-chairperson and volunteers.
The committee shall be responsible for setting up budgets, schedule meetings and work with other committees regarding advertising and budgeting, etc.
STANDING RULE 19–SOCIAL MEMBERS
Social members are those who are not of Italian descent but wish to become members of the Lodge.
• Social members have the same privileges as do regular members except the privilege of holding office.
• Social members pay the same membership dues.
• They are bound by the bylaws and standing rules of the Lodge.
• Social members are initiated in the same manner as regular members.
STANDING RULE 20–VISITOR ATTENDANCE AT MEETINGS
Visitors to Buona Fortuna General Membership meetings may attend three meetings in total. After that they will be expected to become a member of the Lodge.
STANDING RULE 21–STATE DEPUTIES
The State Deputy is the representative of the State President to the Local Lodge. The State Deputy’s duties are:
• To see that the laws of the Order are complied with by Local Lodges and their officers and members.
• To exercise administrative control in conformity to the laws of the Order.
• To assume the function of the presiding Officer in the Local Lodge whenever the officer presiding fails to maintain order in the assembly and to exact respect from those present for ranking units and prerogatives of the Order.
• To install the officers of the Local Council, unless otherwise provided by the Grand Council.
• To give a report to the Grand Council of conditions which the State Deputy finds in the Local Lodge whenever the State Deputy is sent to investigate the affairs of the Local Lodge, provided that, in emergency causes, the State Deputy shall communicate with the Grand Council at once, pointing out those matters which require immediate attention.
• To perform such other duties as may be assigned to the office by the Grand Council or which the office be required to perform by the laws of the Order; except that the State Deputy in the Local Lodge of which the State Deputy is a member.
STANDING RULE 22–LODGE CORRESPONDING SECRETARY
The Lodge Corresponding Secretary cares for the official correspondence of the Lodge, relating to matters of ordinary administration. The Lodge Corresponding Secretary is appointed by the Lodge President, and is non-voting member of the Lodge Council. The duties of the State Corresponding Secretary are:
• Submit all correspondence involving special matters and requiring special attention to the Lodge Council.
• Carry out the orders of the Lodge President in all matters relating to the office of Lodge Corresponding Secretary.
STANDING RULE 23–RELIGIOUS AND POLITICAL AFFILIATIONS
The Order Sons of Italy in America® respects the religious and political opinions of all its members. The discussion of religious and/or political views are defeating to the good of the order. No discussion of religious and/or political views will be discussed during any meeting, to include but not limited to: council meetings, general membership meetings and committee meetings.
STANDING RULE 24-QUARTERLY FINANCIAL AUDITS AND AUDIT PROCEDURES
1. An audit of the Lodge’s financials will take place at least once a quarter. The Lodge’s Financial
Secretary shall give the results of the audit to the lodge members during the general membership meeting, in the month that the audit was conducted.
a. The audit results will go on the agenda under new business.
b. If any discrepancies where noted during the audit, the Financial Secretary will state the corrective action for the noted discrepancy.
2. The financial audits will take place in the following months.
3. Notification of the time and place of the audit will be given to all Lodge Trustees at least one week prior to the audit.
a. Lodge Trustees will reply to the Lodge’s Financial Secretary weather or not that they are able to make the scheduled audit.
b. If there is not enough Lodge Trustees available to accomplish a financial audit, the
Lodge’s Financial Secretary will notify the Lodge’s President and the Lodge’s council that not enough Trustees are available to conduct the financial audit on the prescribed date and time.
i. The action that will be taken ensure that an audit is conducted will be told to the Lodge’s President and lodge council members.
4. The audit will consist of no fewer than three of the Lodge’s Trustees.
a. To show transparencies their needs to be at least three Trustees that are not a direct relative to either the Lodge’s Financial Secretary or the Lodge’s Treasurer.
i. For this purpose the definition of a direct relative, is a spouse, sibling, step sibling, grandchildren, step-grandchildren, great grandchild or step-great grandchildren of either the Lodge’s Financial Secretary or the Lodge’s Treasurer.
b. There can be more than three Lodge’s Trustees that sign the financial audit report.
i. It is encouraged that as many of the Lodge’s Trustee conduct and sign the audit to ensure the accuracy of the audit. All Standing rules were voted on and approved by the Council on March 06, 2014 General membership on March 13, 2014
Revised Lodge #2835 Standing Rules Approved July 14, 2017 ************************************************************************